Contract templates · Online Business & Tech
If a website collects an email address, runs analytics or takes payments, privacy law in the EU, UK and many US states requires a clear privacy notice.
A website privacy policy explains what personal data a site collects, why, on what legal basis, which cookies and analytics it uses, who the data is shared with, international transfers, how long it is kept, users' rights and how to contact the owner.
When you need one
- Any site that collects emails, uses analytics or takes payments
Key clauses in a Website Privacy Policy
These are the clauses the template includes, and what each one does for you.
Data collected
Lists the personal data collected, from forms, accounts, payments and devices.
Purposes and legal bases
Explains why each category is used and, for the EU and UK, the legal basis.
Cookies and analytics
Describes cookies and analytics tools and how users control them.
Sharing and processors
Names categories of recipients and service providers.
International transfers
Explains safeguards for transfers outside the EU or UK.
Retention
Sets how long data is kept.
User rights
Explains access, deletion, objection and other rights, including US state rights.
Contact details
Gives contact details for privacy questions.
Common mistakes to avoid
- Listing purposes that do not match what the site actually does.
- Forgetting to update the policy when adding new tools.
- Cookie banners that set tracking cookies before consent.
How to use the template
Download the Word file
Buy the Website Privacy Policy template on My Contract Lawyer and download the editable .docx straight after checkout.
Fill in the brackets
Add names, dates, fees, scope and governing law, and delete optional clauses that do not apply to your deal.
Check it against local law
Rules differ between US states, the UK and EU countries, especially for employment, consumer and property contracts. Have a lawyer review high-value or unusual deals.
Sign and keep a copy
Sign on paper or with any e-signature tool, and store the final version where both sides can find it.
Get the Website Privacy Policy template
Lawyer-drafted and ready to edit in Word, Google Docs or Pages. One-time payment of $19, no subscription, instant download from My Contract Lawyer.
Frequently asked questions
Does a small website need a privacy policy?
Yes, if it collects any personal data. GDPR, UK GDPR and laws such as California's CCPA apply regardless of business size in many cases.
Is a privacy policy the same as a cookie policy?
Cookies can be covered in the privacy policy or a separate cookie notice; either way consent is needed for non-essential cookies in the EU and UK.
Do I need a DPA as well?
If you process personal data for business clients, yes, you usually also need a data processing agreement.
Related contract templates
Templates are a starting point, not legal advice, and using one does not create a lawyer-client relationship. Contract law differs between countries and states, so check the finished document against local law.