Contract templates · Agencies & Client Services
A retainer guarantees a client access and the provider predictable income. Without clear terms it turns into unlimited work for a fixed fee.
A monthly retainer agreement sets the services or hours a client reserves each month, the fee, whether unused hours roll over, how out-of-scope work is billed, any minimum term and how the retainer ends.
When you need one
- Selling ongoing monthly services
- Reserving an expert's time
Key clauses in a Monthly Retainer Agreement
These are the clauses the template includes, and what each one does for you.
Retained services and hours
Describes the services covered and the hours or capacity reserved.
Monthly fee and rollover
Sets the monthly fee and whether unused time carries forward.
Out-of-scope work
Prices work outside the retainer separately.
Minimum term
Fixes a minimum commitment period.
Termination
Sets notice for ending the retainer.
Common mistakes to avoid
- Unlimited rollover, which builds a backlog the provider cannot deliver.
- No definition of out-of-scope work.
- Billing in arrears for a retainer that should be paid in advance.
How to use the template
Download the Word file
Buy the Monthly Retainer Agreement template on My Contract Lawyer and download the editable .docx straight after checkout.
Fill in the brackets
Add names, dates, fees, scope and governing law, and delete optional clauses that do not apply to your deal.
Check it against local law
Rules differ between US states, the UK and EU countries, especially for employment, consumer and property contracts. Have a lawyer review high-value or unusual deals.
Sign and keep a copy
Sign on paper or with any e-signature tool, and store the final version where both sides can find it.
Get the Monthly Retainer Agreement template
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Frequently asked questions
Should retainers be paid in advance?
Generally yes. The point of a retainer is reserved capacity, so payment at the start of each month is standard.
Do unused hours roll over?
Only if the agreement says so, often capped at one month.
Is a retainer the same as an MSA?
No. An MSA sets legal terms for projects; a retainer sets a recurring monthly service commitment.
Related contract templates
Templates are a starting point, not legal advice, and using one does not create a lawyer-client relationship. Contract law differs between countries and states, so check the finished document against local law.