When you work in a senior role within the field of law, you want to make sure you are on top of all client communications, advertising, social media, protected documents and so on, with your files meticulously organised, secure and easily accessible to the right people at the right time. Keeping on top of all your files and keeping them neatly ordered can take up a lot of your time, especially when you have so many other tasks at hand. To streamline the process, you may find Digital Asset Management tools to be of great use to you. DAM makes many of your tasks much easier to manage – read on to find out how.

Images

Many advertisements and communications you send out to the general public and your clients will contain some form of imagery. These may be created by yourself or sent to you by a dedicated digital marketing colleague. Whether these are JPEGs or PNG files, you want to make sure they are stored safely and confidentially, especially if they contain client data or sensitive information. DAM software allows for this storage, and the ability to mark certain files as private to ensure they don’t get into the wrong hands.

Previewing

At times, you may have a number of digital assets that are frequently used. Some of these may also be fairly similar, so it can often be difficult to pick out the correct one without having to download or open numerous files first. 

DAM systems allow you to preview files first, opening a copy of them that you can view quickly to see if it is the correct one. From here, you can then choose which file best suits your needs, with all the updated versions available to ensure you select the relevant one, which you can then use accordingly.

On top of this, a good DAM software will work similarly to a search engine, allowing you to use keywords and meta information to search for specific files. This can save on a lot of time that may have previously been spent going through the folders on your computer in hopes of finding a specific file.

Sharing

Within your role, there may be times where you need to share imagery and other assets with the members within your team. Again, this can be a time consuming process. Digital Asset Management can help to remove this headache, by keeping all your assets right where you need them within the system. From here, you can choose who can see the images, meaning your colleagues in your office, or even in different locations, can also gain access to the files and make edits, so long as they are also logged in and have been given the correct permissions to do so. Likewise, this also enables others to share their assets with you, meaning you no longer need to send emails with attachments that can easily be lost, or make trips to other offices with a physical means of data storage.

Working in the legal sector can be incredibly fast-paced with no room for error, especially if you are a person with responsibility. Giving yourself the means to carry out your work, while speeding up the process can take away some of that workplace stress, allowing you to focus more time on other required tasks.